March 16 2020 Meeting Notes

Peotone Township Regular Meeting

Supervisor Younker called the March meeting of Peotone Township to order at 7:00 P.M. on March 16, 2020.

Grant Heatherwick led the Pledge of Allegiance.

The Roll Call indicated all were present except for Trustee Jim Morgan and Assessor Pat Latham.

The minutes of the February 17, 2020 meeting were presented. A motion to accept the minutes as presented was made by Trustee Swartz and was seconded by Trustee Schubbe. On a roll call vote, the following members voted “yes”: Schubbe, Swartz, Heatherwick and Younker. Motion carried unanimously.

Visitor in attendance was Virginia Gates-Hamann.

The Town Fund Budget Report was submitted. A motion to accept was made by Trustee Schubbe and seconded by Trustee Swartz. On a roll call vote, the following voted “yes”: Schubbe, Swartz, Heatherwick and Younker. Motion carried unanimously.

The Road District Funds Budget Report was submitted. A motion to accept was made by Trustee Schubbe and seconded by Trustee Heatherwick. On a roll call vote, the following voted “yes”: Schubbe, Swartz, Heatherwick and Younker. Motion carried unanimously.

The Financial Summary Report was submitted. A motion to accept was made by Trustee Heatherwick and seconded by Trustee Schubbe. On a roll call vote, the following voted “yes”: Schubbe, Swartz, Heatherwick and Younker. Motion carried unanimously.

The Town Fund bills were then submitted. A motion to pay these bills was made by Trustee Schubbe and seconded by Trustee Heatherwick. On a roll call vote, the following voted “yes”: Schubbe, Swartz, Heatherwick and Younker. Motion carried unanimously.

The Road & Bridge and Hard Road Funds bills were then submitted. A motion to pay these bills was made by Trustee Schubbe and seconded by Trustee Heatherwick. On a roll call vote, the following voted “yes”: Schubbe, Swartz, Heatherwick and Younker. Motion carried unanimously.

Under Additions to the Agenda, email from Governor Pritzker.

Under Planning & Zoning, there was no business to discuss.

The following correspondence was received:

• Will County Treasurer’s Office email letter and copy of 2018 Levy settlement sheets. 6% was distributed for Town Fund in 2019. 99.62% was distributed for road funds.
• Peotone Community Scholarship form for the 2020 scholarships.
• Will County Supervisor of Assessments letter to the board regarding Assessor Latham’s comment on the Senior Freeze Exemptions and the school district referendum.
• TOI, GA upcoming training sessions.
• Peotone Chamber of Commerce, asking for donations for the upcoming summer block party.
• Several complaints by phone and email about Assessor Latham in regards to the upcoming school district referendum.

Under Old Business, Supervisor Younker presented to Clerk Heisner the unopened bank bids* that were mailed to the township. Clerk Heisner opened the bids in the meeting and shared the following information from each bank:

* These original bid documents will be retained in Clerk Heisner’s permanent records.

First Community Bank was contacted to provide a bid and replied with the following letter;

First Community Bank and Trust (the “Bank”) has always prided itself on offering quality products and excellent service to individuals, businesses, and taxing districts that it serves.  Per a conversation with the Peotone Township Supervisor, Gene Younker, the bank is declining to bid at this time based on the following facts:

1. The bank does not offer the terms requested by Peotone Township.
2. The Township is not receptive to the bank’s approach regarding insurance coverage on funds in excess of $250,000.00.

Supervisor Younker and I have mutually agreed to contact each other should either position change.

Tammy M. Hoffman

Chief Administrative Officer

After discussion by the Board members, a motion to accept the First Midwest Bank bid for the Fiscal Year of April 2020 through March 2021 was made by Trustee Schubbe and seconded by Trustee Swartz. On a roll call vote, the following voted “yes”: Schubbe, Swartz, Heatherwick and Younker. Motion carried unanimously.

New Business, Clerk Heisner reminded everyone about the upcoming Annual Meeting on April 14. The meeting notice postings will be put up soon and in The Vedette on March 26t.

Supervisor Younker presented the meeting dates for the 2020 – 2021 year. Motion to accept the proposed meeting was made by Trustee Schubbe and seconded by Trustee Swartz. On a roll call vote, the following voted “yes”:, Schubbe, Swartz, Heatherwick and Younker. Motion carried unanimously.

Supervisor Younker presented an email received from Governor Pritzker in regards to the open meetings act during the Covid-19 virus crisis.

Road Commissioner Hack reported they are hauling gravel to side dress roads and the gravel roads have been graded twice and are in good shape.

Being no other reports or comments from the Board, a motion to adjourn was made by Trustee Swartz and seconded by Trustee Schubbe at 7:25 P.M. The motion was unanimously accepted. 

Kent B. Heisner
Peotone Township Clerk