March 15, 2021 Meeting Notes

Peotone Township Regular Meeting

Supervisor Younker called the March meeting of Peotone Township to order at 7:00 P.M. on March 15, 2021.

Kent Heisner led the Pledge of Allegiance.

The Roll Call indicated all were present except for Assessor Pat Latham.

The minutes of the February 15, 2021 meeting were presented. A motion to accept the minutes as presented was made by Trustee Swartz and was seconded by Trustee Schubbe. On a roll call vote, the following members voted “yes”: Morgan, Schubbe, Swartz, Heatherwick and Younker. Motion carried unanimously.

Visitor in attendance was Virginia Gates-Hamann.

The Town Fund Budget Report was submitted. A motion to accept was made by Trustee Morgan and seconded by Trustee Swartz. On a roll call vote, the following voted “yes”: Morgan, Schubbe, Swartz, Heatherwick and Younker. Motion carried unanimously.

The Road District Funds Budget Report was submitted. A motion to accept was made by Trustee Schubbe and seconded by Trustee Heatherwick. On a roll call vote, the following voted “yes”: Morgan, Schubbe, Swartz, Heatherwick and Younker. Motion carried unanimously.

The Financial Summary Report was submitted. A motion to accept was made by Trustee Morgan and seconded by Trustee Schubbe. On a roll call vote, the following voted “yes”: Morgan, Schubbe, Swartz, Heatherwick and Younker. Motion carried unanimously.

The Town Fund bills were then submitted. A motion to pay these bills was made by Trustee Schubbe and seconded by Trustee Morgan. On a roll call vote, the following voted “yes”: Morgan, Schubbe, Swartz, Heatherwick and Younker. Motion carried unanimously.

The Road & Bridge and Hard Road Funds bills were then submitted. A motion to pay these bills was made by Trustee Morgan and seconded by Trustee Heatherwick. On a roll call vote, the following voted “yes”: Morgan, Schubbe, Swartz, Heatherwick and Younker. Motion carried unanimously.

Under Additions to the Agenda, None were presented.

Under Planning & Zoning, there was no business to discuss.

The following correspondence was received:

Will County Treasurer’s Office email letter stating that funds from them may be a slower being paid out this year.
Com Ed application for work done in our township forwarded to Road Commissioner Hack.
Thank you letter from Peotone American Legion for our contribution their yearly Christmas Event.
Letter from Village of Peotone regarding upcoming annexation of property into the village.
More fraud claims for unemployment from IDES.
Email from IPAI Ethics Committee regarding a CIAO Code of Conduct Complaint Form filled by Gayle Miller against Assessor Latham.

Under Old Business, Supervisor Younker presented to Clerk Heisner the unopened bank bids* that were mailed to the township. Clerk Heisner opened the bids in the meeting and shared the following information from each bank:

First Community Bank was contacted to provide a bid and replied with the following letter;

First Community Bank and Trust (the “Bank”) has always prided itself on offering quality products and excellent service to individuals, businesses, and taxing districts that it serves. Per a conversation with the Peotone Township Supervisor, Gene Younker, the bank is declining to bid at this time based on the following facts:

The bank does not offer the terms requested by Peotone Township.
The Township is not receptive to the bank’s approach regarding insurance coverage on funds in excess of $250,000.00.

Supervisor Younker and I have mutually agreed to contact each other should either position change.

Tammy M. Hoffman
Chief Administrative Officer

After discussion by the Board members, a motion to accept the First Midwest Bank bid for the Fiscal Year of April 2020 through March 2021 was made by Trustee Schubbe and seconded by Trustee Swartz. On a roll call vote, the following voted “yes”: Morgan, Schubbe, Swartz, Heatherwick and Younker. Motion carried unanimously.

New Business, Clerk Heisner reminded everyone about the upcoming Annual Meeting on April 13. The meeting notice postings will be put up soon and in The Vedette on March 25^th.

Supervisor Younker discussed the need to find a new accounting for the township audit this year. Smith, Koelling, Dykstra and Ohm has let us know they are short on staff and gave us some recommendations on firms that would be good for our auditing needs.

Supervisor Younker presented the meeting dates for the 2021 – 2022 year. Motion to accept the proposed meeting was made by Trustee Schubbe and seconded by Trustee Swartz. On a roll call vote, the following voted “yes”:, Morgan, Schubbe, Swartz, Heatherwick and Younker. Motion carried unanimously.

Road Commissioner Hack reported the roads are in good shape.

Being no other reports or comments from the Board, a motion to adjourn was made by Trustee Swartz and seconded by Trustee Heatherwick at 7:18 P.M. The motion was unanimously accepted.

Kent B. Heisner
Peotone Township Clerk