March 20, 2023 Meeting Notes

Peotone Township Regular Meeting 

Supervisor Younker called the March meeting of Peotone Township to order at 7:00 P.M. on March 20, 2023.

John Hack led the Pledge of Allegiance.

The Roll Call indicated all were present.

The minutes of the February 20, 2023 meeting were presented. A motion to accept the minutes as presented was made by Trustee Swartz and was seconded by Trustee Schubbe. On a roll call vote, the following members voted “yes”: Morgan, Schubbe, Swartz, Heatherwick and Younker. Motion carried unanimously.

No visitors in attendance.

The Town Fund Budget Report was submitted. A motion to accept was made by Trustee Morgan and seconded by Trustee Swartz. On a roll call vote, the following voted “yes”: Morgan, Schubbe, Swartz, Heatherwick and Younker. Motion carried unanimously.

The Road District Funds Budget Report was submitted. A motion to accept was made by Trustee Schubbe and seconded by Trustee Heatherwick. On a roll call vote, the following voted “yes”: Morgan, Schubbe, Swartz, Heatherwick and Younker. Motion carried unanimously.

The Financial Summary Report was submitted. A motion to accept was made by Trustee Morgan and seconded by Trustee Schubbe. On a roll call vote, the following voted “yes”: Morgan, Schubbe, Swartz, Heatherwick and Younker. Motion carried unanimously.

The Town Fund bills were then submitted. A motion to pay these bills was made by Trustee Schubbe and seconded by Trustee Morgan. On a roll call vote, the following voted “yes”: Morgan, Schubbe, Swartz, Heatherwick and Younker. Motion carried unanimously.

The Road & Bridge and Hard Road Funds bills were then submitted. A motion to pay these bills was made by Trustee Morgan and seconded by Trustee Heatherwick. On a roll call vote, the following voted “yes”: Morgan, Schubbe, Swartz, Heatherwick and Younker. Motion carried unanimously.

Under Additions to the Agenda, none were presented.

Under Planning & Zoning, there was no business to discuss.

The following correspondence was received:

• TOI memo for compliance with the state “Decennial Efficiency Act.”
• Verizon confirmation of data plan for assessor’s tablet.
• Letter from Peotone Community Scholarship Fund for 2023.
• Bank bids from First Community and Old National Bank.
• Staples tax exempt application approval.
• GW & Associates confirming understanding for Annual Financial Report.
• Letter from Village of Peotone with schedule of local taxing bodies meeting.
• Historical documentation about the formation of Peotone Township, April 6, 1858.

Under Old Business, Supervisor Younker presented to Clerk Heisner the unopened bank bids* that were mailed to the township. Clerk Heisner opened the bids in the meeting and shared the following information from each bank:

* These original bid documents will be retained in Clerk Heisner’s permanent records.

First Community Bank was contacted to provide a bid and replied with the following letter;

First Community Bank and Trust (the “Bank”) has always prided itself on offering quality products and excellent service to individuals, businesses, and taxing districts that it serves.  Per a conversation with the Peotone Township Supervisor, Gene Younker, the bank is declining to bid at this time based on the following facts:

1. The bank does not offer the terms requested by Peotone Township.
2. The Township is not receptive to the bank’s approach regarding insurance coverage on funds in excess of $250,000.00.

Supervisor Younker and I have mutually agreed to contact each other should either position change.

Tammy M. Hoffman

Chief Administrative Officer

After discussion by the Board members, a motion to accept the Old National Bank bid for the Fiscal Year of April 2023 through March 2024 was made by Trustee Schubbe and seconded by Trustee Morgan. On a roll call vote, the following voted “yes”: Morgan, Schubbe, Swartz, Heatherwick and Younker. Motion carried unanimously.

New Business, Clerk Heisner reminded everyone about the upcoming Annual Meeting on April 11. The meeting notice postings will be put up soon and in The Vedette on March 23^rd . Motion to accept the proposed meeting agenda was made by Trustee Morgan and seconded by Trustee Heatherwick.  On a roll call vote, the following voted “yes,” Morgan, Schubbe, Swartz, Heatherwick and Younker. Motion carried unanimously.

Supervisor Younker presented the meeting dates for the 2023 – 2024 year. Motion to accept the proposed meeting was made by Trustee Morgan and seconded by Trustee Heatherwick.  On a roll call vote, the following voted “yes,” Morgan, Schubbe, Swartz, Heatherwick and Younker. Motion carried unanimously.

The Peotone Township Decennial Committee on Local Efficiency will meet on April 17, 2023, 6:00 pm at the township hall.

Supervisor Younker is working on the plan for annual records retention list for records destruction.

Assessor Virginia Gates-Hamann reported she is still working on catching up with the transformation of the assessor’s office.  Mark Rossi is working in the field to confirm the accuracy of property measurements for updating property records.

Road Commissioner Hack reported they put the snow plows away. They are hauling gravel and grading the roads.

Being no other reports or comments from the Board, a motion to adjourn was made by Trustee Swartz and seconded by Trustee Heatherwick at 7:43 P.M. The motion was unanimously accepted.

Kent B. Heisner
Peotone Township Clerk